Privacy Policy - McDonogh School

Here are our information-gathering and dissemination practices for several McDonogh School Web sites (http://mcdonogh.org/):

Information Gathering

We use your IP address to help diagnose problems with our server and to administer our Web site by identifying (1) which parts of our site are most heavily used, and (2) which portion of our audience comes from within the McDonogh School network. Other statistical information that your Web browser provides may be stored as well. Any information you explicitly provide to the site (Web forms, e-mails, will be stored).

Use of Information

The McDonogh staff uses the IP address information to tailor site content to user needs and to generate statistical reports on page views. As with the printed school directory, users' contact information is provided by implied consent to other members of the McDonogh community, including parents, students, faculty, and staff. All information held by the school is confidential and is available only to those who are affiliated with the school.

Security

This site has security measures in place to protect the loss, misuse, and alteration of the information under our control.

Contacting the Website

If you have any questions about this privacy statement, the practices of this site, or your user experience with this site, you can contact:

McDonogh School Attn: Webmaster 8600 McDonogh Road Owings Mills, Maryland 21117

McDonogh School's website contains links to other independently run websites outside the "mcdonogh.org" domain. The School is not responsible for the privacy practices or the content of such websites.

Information McDonogh Collects, and How It Is Used

McDonogh School (“McDonogh”) deeply values the trust parents place in us regarding their information, and the information of their children. We continually evaluate our data practices in order to ensure your information is responsibly used to provide the best service to you and your children. This page is intended to help you feel empowered and informed about your information, your child’s information, and how it’s used. If at any point you have questions, please email the Chief Information Officer, who serves as McDonogh’s data officer.

Information Collected and Created

McDonogh collects a variety of contact information to communicate with our families, demographic information in order to best serve our community, academic information which is central to our work, health information to comply with state law and to serve our students, and financial information in order to fulfill our business obligations. McDonogh partners with vendors of services which also can collect some data on website or service use, and we share only the identifying information necessary for those services to perform as our families expect. McDonogh evaluates each vendor’s Terms of Service to ensure that only the minimum amount of data needed is requested and transmitted, that it is held and processed in a secure fashion, that we get it back if our relationship with the vendor ends, and that they destroy it from their systems when it is no longer needed. We expect our vendors to treat your information as well as we do, we communicate that expectation clearly, and we require that they perform to our expectations of security and privacy. Each of our vendors have statements similar to this about what information they collect and how it is used.

Your information is requested and generated in phases at McDonogh. Families apply for admission, and that requires certain pieces of information. Accepted families then matriculate, and that step requires other information. As students attend school, performance and behavioral information is created and families have rights to that information. After a student leaves, those rights remain. When a student graduates, additional information is created and collected over time. Below, we describe what information is collected and how we use it in these phases. If you have any questions, please email the Chief Information Officer.

Admission

Families interested in attending McDonogh are asked to provide contact information and basic identifying information for the children for whom they are exploring enrollment. If a family chooses to apply, McDonogh requires name information for the child and at least one guardian, contact information for the guardian, as well as date of birth information for the child. Additionally, previous academic information for the child applying, if applicable, is required. McDonogh requests (but does not require) that families volunteer additional demographic information, and this information is later analyzed to understand how different groups of people come to McDonogh.

Matriculation

When a student is accepted and agrees to attend, McDonogh collects legal name, date of birth, race/ethnicity, and gender information of the child, in accordance with internal policy and Maryland state law. McDonogh collects name, contact, and basic demographic information for at least one guardian. We also collect mandatory health information, depending on the grade level of the child.

This information is the minimum amount we need in order to fulfill our obligations to our families, our accrediting institutions, and the State of Maryland. We transmit the minimum amount of identifying information needed for our vendors to provide the services our families expect, usually name information, but sometimes date of birth and gender information.

We request a variety of other demographic information on the child and parents. That information is analyzed in order to understand our students and families, it is provided in aggregate form to accreditation institutions and to the State of Maryland, and minimally required data is transmitted to partners and vendors to provide critical services to McDonogh.

Our partnerships and vendor relationships are continually evaluated to ensure the data provided is only that which is required for the service provision, that it is securely stored and processed, and that we retain full ownership over that data.

While Enrolled

During a student’s time at McDonogh, several types of information are created. This includes academic progress information, attendance information, class enrollment information, health logging information, computing use information, extra-curricular activity information, and social/behavioral information. Each of these types are created in order to serve our students and families.

Graduation and Withdrawal

When a student graduates, McDonogh continues to use and update contact information in conjunction with the Philanthropy Department. The enrollment information is updated, McDonogh collects enrollment information regarding our student’s choice of continuing education, if applicable, and the record is closed. If a student withdraws before graduation, enrollment information is updated, and thereafter, the record is closed.

Storage and Deletion

McDonogh keeps academic and basic identity information indefinitely for purposes of records provision should a student request it in the future. McDonogh also evaluates the value of information stored after a given period of time, and is currently evaluating best practices around data deletion. We intend to keep information only so long as it is needed, and once it no longer is needed, to delete it in a secure fashion.

Granting and Revoking Permission

Families grant permission for McDonogh to collect this information when they inquire about admission, when they apply for admission, and when they matriculate. Parents and guardians can revoke permission for any data not critical to the fulfillment of a contract or data not critical to the provision of services at McDonogh. To revoke such permissions, please email the Chief Information Officer, who serves as our data officer.

Reviewing and Removing Information

Families have a right to review nearly all the information described above, and to obtain much of it. Those rights are defined by the Child Online Privacy Protection Act (“COPPA”), the Maryland Personal Information Protection Act (“PIPA”), and in some cases, the General Data Protection Regulation (“GDPR”). If you wish to review or remove information that McDonogh collects, please email the Chief Information Officer, who serves as our data officer.

Document Review and Correction

This document is continually reviewed to ensure we are providing accurate, helpful information. If you find any information confusing, contradictory, or incorrect, please email the Chief Information Officer, who serves as our data officer. We are happy to provide clarification, and are grateful to be alerted to erroneous information.